Apostille services for documents used abroad.
APVI helps individuals, law firms, and companies prepare personal, academic, legal, federal, and corporate documents for international use through the correct state, federal, or embassy authentication path.
For eligible business, academic, and standard documents.
Birth, marriage, death, divorce, adoption, and name-change records are processed through the issuing state.
Questions? Speak with an apostille specialist: (800) 766-0452
Reviewed by APVI customers on Trustpilot
All 50 States · State & Federal Apostilles · Specialist Review · Trusted Since 2003
Not sure which service you need?
A real APVI specialist can help you choose between passports, travel visas, and document authentication, explain the documents required, and tell you what happens after you place your order.
23+
Years serving
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BBB accredited
Start with your document type. Then we confirm the authority.
Apostille pricing, processing time, and the required authority depend on what kind of document you have. APVI helps route your document to the correct state, federal, or embassy process.
Personal / Vital Record Apostille
For U.S.-issued personal records that must be processed through the state that issued the document.
- Birth certificates
- Death certificates
- Marriage certificates
- Divorce decrees
- Adoption documents
- Legal name-change documents
Timing varies by issuing state and document type.
FBI Background Check Apostille
For FBI background checks that need apostille or authentication for use abroad.
- FBI background check
- FBI Identity History Summary
- Federal background check for work, residency, study, immigration, adoption, or overseas use
10 Business Days · federal apostille process. No state selection required.
Standard / Business / Academic Document Apostille
For eligible business, school, professional, and standard documents that follow APVI's standard apostille pricing where applicable.
- Powers of attorney and affidavits
- School records, diplomas, and transcripts
- Employment and authorization letters
- Corporate and commercial documents
- Professional licenses
24 Hours, 5 Business days or 10 Business days
Not Sure Which One Applies?
Tell APVI your document type, issuing state or authority, and destination country. An apostille specialist can help confirm the correct path.
Specialist routing available.
Not every country accepts apostilles. If your document is for a non-Hague country, APVI can help confirm whether embassy legalization is required.
State matters — especially for personal records.
Personal records are usually processed through the state that issued them. Other documents may depend on where they were issued, certified, or filed. APVI helps confirm the correct state path.
Texas Apostille
State-specific timing and fees apply
Start Texas ApostilleNew York Apostille
State-specific timing and fees apply
Start New York ApostilleCalifornia Apostille
State-specific timing and fees apply
Start California ApostilleFlorida Apostille
State-specific timing and fees apply
Start Florida ApostilleWashington DC Apostille
District of Columbia authentications and federal-adjacent filings
Start Washington DC ApostilleAll Other States
APVI supports apostille workflows across all 50 states.
Ask About My StateNeed another state? APVI supports apostille workflows across all 50 states — (800) 766-0452.
Different documents follow different pricing and timelines.
Apostille pricing and timing depend on the document category, issuing authority, issuing state, destination country, and whether state, federal, or embassy steps are required.
Standard Documents
For eligible business, academic, professional, and standard documents.
Personal / Vital Records
For birth, death, marriage, divorce, adoption, and legal name-change documents issued by U.S. states.
FBI Background Check Apostille
For FBI background checks handled through the federal apostille process.
Embassy Legalization
For documents going to countries that do not accept apostilles or require embassy legalization.
Standard document processing options
For eligible standard, business, and academic documents. Personal records and FBI background checks follow separate pricing and timelines.
24 Hours
Emergency handling for urgent filings. Your documents are reviewed, prepared, and submitted on the fastest available track.
Government, state, federal, and shipping fees billed separately where applicable.
5 Business days
Expedited review and submission for a deadline close at hand, with specialist document review before anything is filed.
Government, state, federal, and shipping fees billed separately where applicable.
10 Business days
Our standard apostille service for documents with a comfortable timeline, including full document review and tracked return delivery.
Government, state, federal, and shipping fees billed separately where applicable.
Government, state, federal, embassy, consular, shipping, and third-party fees may vary by destination and document type. APVI confirms the required path before your order moves forward.
Personal, academic, legal, and corporate documents.
APVI supports a wide range of documents for international use. Requirements vary by document type, issuing authority, and destination country.
Personal & Vital Records
- Birth certificates
- Marriage certificates
- Divorce decrees
- Death certificates
- Name-change documents
- Adoption documents
Usually processed through the state that issued the record. Pricing and timing vary by issuing state.
FBI Background Checks
- FBI background checks
- FBI Identity History Summary
- Federal background checks for work, study, residency, or immigration abroad
Handled through the federal apostille process — no state selection required.
Business & Corporate
- Articles of incorporation
- Certificates of good standing
- Powers of attorney
- Board resolutions
- Commercial invoices
- Company letters
Eligible business documents follow standard apostille pricing from $149 per document.
Academic Documents
- Diplomas
- Transcripts
- Enrollment letters
- Academic records
- Teaching credentials
Academic records often need a notarized registrar signature before apostille.
Legal & Notarized Documents
- Court orders
- Affidavits
- Notarized statements
- Certified copies
- Legal declarations
Apostilled by the state where the document was notarized, certified, or filed.
Professional Documents
- Professional licenses
- Employment letters
- Experience letters
- Authorization letters
- Professional letters where eligible
Requirements vary by licensing board, issuing authority, and destination country.
A guided apostille process from document review to return delivery.
APVI helps confirm the right apostille path, reviews your documents, manages required submissions, and returns your completed documents using the selected delivery method.
Start your apostille order
Tell APVI your document type, issuing authority, state, and destination country.
Upload documents for specialist review
Securely upload copies or scans so an APVI apostille specialist can confirm the likely path before originals are shipped.
Receive shipping instructions
APVI confirms what originals or certified copies are needed and provides shipping instructions or a prepaid FedEx label where applicable.
APVI handles the apostille process
APVI coordinates the required state, federal, or related authentication steps based on your document and destination.
Receive completed documents
Your apostilled or authenticated documents are returned using the selected delivery method, ready for the next step in your international process.
Not sure where to start?
An apostille specialist can confirm the likely path for your document and destination.
(800) 766-0452The destination country determines the process.
Some countries accept an apostille. Others require a longer chain that may include state authentication, federal authentication, and embassy legalization.
Apostille
- Used for Hague Apostille Convention countries
- Usually issued by a state authority or federal authority depending on document type
- Often simpler than embassy legalization
- Must match the document type and issuing authority
Federal Authentication
- Used for certain federal documents, such as FBI background checks and federal agency records
- May involve U.S. Department of State authentication or federal apostille depending on the destination
- Requirements vary by document and country
Embassy Legalization
- Used for many non-Hague countries
- May require notarization, state authentication, federal authentication, and embassy legalization
- Embassy requirements vary by country
- An incorrect sequence can delay acceptance
Not sure which one applies? Call (800) 766-0452.
Small apostille mistakes can delay international plans.
Apostille requirements depend on document type, issuing authority, state, and destination country. APVI helps catch common issues before submission.
Choosing the wrong issuing state
Documents must usually be apostilled by the state or authority that issued, notarized, or certified them.
Assuming FBI reports need a state apostille
FBI background checks go through the federal apostille process — there is no state to select.
Using an uncertified or photocopied vital record
Birth, marriage, death, and divorce records usually require a certified copy from the issuing state.
Missing or incorrect notarization
Some documents must be properly notarized, with matching notarial wording, before they can move through the apostille process.
Assuming every country accepts an apostille
Non-Hague countries may require embassy legalization or a longer authentication chain instead.
Shipping originals too soon
APVI helps confirm what must be sent before customers ship original or certified documents.
Apostille workflows are detail work. APVI helps get the path right.
APVI has experience with state-level, federal, and destination-specific apostille workflows for many personal, academic, legal, and corporate documents.
- Apostille specialist review before submission, to reduce preventable apostille errors
- State and federal apostille support, with embassy legalization where required
- Experience with state-level apostille workflows across all 50 states
- Destination-specific guidance, and help identifying document-path issues that commonly delay processing
- Secure document upload and FedEx shipping guidance
- Status updates from start to finish for individuals, law firms, companies, universities, and organizations
The experience behind every apostille.
Apostille can look simple — until the chain is unclear.
Apostille vs legalization, issuing authority, notarization, certified copies, state apostille rules, federal or FBI apostille, destination-country rules, shipping and tracking — every step has to line up.
The DIY path
- You determine the process yourself
- Choosing the wrong state or authority means starting over
- Personal records, FBI reports, and business documents each follow different rules
- You may not know whether the document needs state, federal, or embassy steps
- One missing seal or wrong sequence can delay the process
- You manage shipping and status updates yourself
The APVI path
- APVI helps confirm the correct document category and authority
- An apostille specialist reviews your document before submission
- Documents are checked for common rejection issues first
- APVI coordinates required state, federal, or related authentication steps where applicable
- You receive shipping guidance and status updates
- Real human support is available by phone
Apostille support for law firms, HR teams, universities, and companies.
APVI helps organizations apostille and authenticate documents for international use, employee mobility, overseas business, academic programs, and legal matters.
Law Firms
Support for client documents, court documents, affidavits, powers of attorney, and international filings.
Corporate Teams
Support for certificates of good standing, articles of incorporation, commercial documents, and powers of attorney.
HR & Global Mobility
Support for employee documents, FBI background checks, employment letters, and relocation-related documents.
Universities & Schools
Support for diplomas, transcripts, enrollment letters, faculty documents, and student travel documents.
Sensitive documents deserve organized handling.
Apostille work often requires original documents, certified copies, notarized documents, or background checks. APVI combines secure uploads, shipping guidance, specialist review, and status updates.
Documents prepared for international use, without the runaround.
APVI customers rely on specialist guidance when apostille, authentication, and legalization requirements become confusing or time-sensitive.
"Texas birth certificate apostille for a Spanish marriage license — done in 3 days. Painless."
"Two other services couldn't get our diploma apostille through. APVI sorted out what was missing and got it done in a week."
"Our firm handles dozens of corporate apostilles a month with APVI. Clear instructions and consistent follow-through."
Start your apostille order with APVI.
Tell us your document type, issuing authority, state, and destination country. APVI will help confirm the correct apostille or authentication path.
Final acceptance is determined by the receiving foreign authority, embassy, consulate, or organization.
What APVI Does and What the Government Authority Does
APVI helps manage the process. Secretary of State offices, the U.S. Department of State, and embassies issue the authentications.
What APVI does
- Reviews documents, copies, and the required authentication path
- Confirms the order of steps for the destination country
- Prepares and tracks submissions to the correct offices
- Handles courier submission and pickup where eligible
- Provides status updates and human support
What the government authority does
- Reviews each document and verifies the signature or seal
- Determines whether the apostille or authentication is issued
- Sets state, federal, embassy, and consular fees
- Controls processing times
- Issues the apostille or authentication certificate
APVI is a private document authentication company, not a government agency. You may submit documents directly to the issuing authority without using APVI.
Who We Are and What That Means for You
APVI is a private document authentication and apostille services company. APVI is not the U.S. Department of State, a Secretary of State office, an embassy, or a consulate, and is not affiliated with or endorsed by any government. You may submit documents directly to the issuing authority without using APVI. APVI service fees are separate from state, federal, embassy, and consular fees.